Technological advancements have revolutionized mobile apps and software development, including signature apps.
Signature apps enable people to create and use their digital version of a handwritten signature. Many signature apps make signing documents electronically easier nowadays. These apps promise to allow effortless signing, sending, and collecting of electronic or digital signatures in a matter of minutes.
Signature apps allow users to approve legal documents, sales proposals, and other digital files in minutes. There’s no need for businesses to wait hours, days, or weeks to get approval. Moreover, many people and organizations use signature apps for office daily operations, job and loan applications, investment transactions, and more.
But other features of signature apps, such as jSign, make them a must-have in office toolkits. Learn the lesser-known features and benefits of signature apps below.
The audit trail includes all actions, changes, and updates of a legal or business transaction. This signature app tracking feature provides user access to a digital document’s history. It includes timestamps and actions, such as signature affixing and filling in blanks with relevant information, taken by all people who have accessed the document.
Small businesses and individuals can use this feature to closely handle important documents, such as work orders, contracts, legal files, and more. You can verify online signatures and documents with just a few clicks of the mouse or a touchscreen.
A signature app’s audit log can track a document’s lifecycle, including the signer’s name, signature status and verification, document observers, and attachments.
Blockchain is a significant asset with a chain of blocks in a digital database system that’s sharable between computer network nodes of a comp and records data in a decentralized form. Blockchain technology is also used in signature apps. This security feature makes digitally-signed documents unquestionable.
Once blockchain data has been entered, users cannot modify or change it, making this technology highly secure for signature apps. All data is stored in a centralized, single location. Moreover, you can capture the signer’s location and restrict signing as necessary. You can obtain real-time notifications in every document action for tracking purposes.
In addition, you can confirm the validity of all signed documents by receiving a Certificate of Completion. Therefore, logging and timestamping digital documents using blockchain can help prevent false signatures, fraud, and tampering.
Application Programming Interface Integration
Another lesser-known feature of signature apps is API integration. Application programming interface (API) enables seamless interaction and connection of systems and applications over the Internet, greatly benefiting enterprises.
With signature app APIs, integration into critical applications is more cost-effective and simpler without requiring other applications or products to fit into a whole ecosystem. Digital documents become more accessible and secure for stakeholders, including business partners, suppliers, clients, and authorized third-party companies.
Some people are still reluctant to use electronic signature or signature apps because of security concerns. It’s good that developers incorporate security features into signature apps to resolve these concerns and comply with security standards.
The most trusted signature apps are regulatory compliant. Electronic or digital signatures allow healthcare professionals to meet Health Insurance Portability and Accountability Act or HIPAA compliance and other security standards.
The HIPAA is a law that requires creating national standards for patient health information protection. This federal law enforces patient privacy and data disclosure without the patient’s knowledge or consent.
Signature apps designed to meet HIPAA and other regulatory standards provide peace of mind to signers because of the additional layer of protection they provide. They have been carefully assessed to ensure signature apps pass strict quality inspection suitable for various purposes, niches, and industries.
Most signature apps utilize cloud technology. This technology is highly secure because of its encryption capability. Unauthorized people cannot access or view data because it’s encrypted or automatically transformed into incomprehensible codes.
Signature apps automatically save all signed documents or files in the cloud. You can easily access and store signed documents online. Hence, there’s no risk of losing important documents because the cloud provides a complete audit trail in the life of your account.
Cloud-based storage for electric signatures and digital files promotes security. In that way, cyber criminals or hackers cannot steal sensitive user information, like electronic signatures, and use it to commit fraud.
Signature apps have evolved, making them more versatile, functional, and multi-purpose to address all online signature and document needs. With blockchain technology, API integration capability, and other lesser-known features of signature apps, individuals and businesses can attain more tasks, approvals, and documents signed quickly and securely.
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