Actionable Tips to Create a VoC Program for CX Success

Actionable Tips to Create a VoC Program for CX Success

It's excellent that CX (Customer Experience) has gained some notoriety. More and more companies realise the significance of the following two factors:

  1. Being aware of what clients go through.
  2. Making the entire organisation adopt a customer-centric approach.

Every employee has a role in enhancing CX throughout the company. However, how can we tell if we are successful? How can we tell if the client experience is getting better or not? Whether our customer strategy is sound, and our efforts to improve it paying off?

How do we assess the success of CX?

Let's explore how to build up a VoC program in business to accurately and successfully measure CX's success.

Tip 1: Describe the objectives and results of your VoC program.

You should be able to monitor development and assess success for any project you take on. To do that, we must comprehend what success entails and the appropriate success criteria.

For a VoC program, this entails being explicit about the program's goal.

Understanding and evaluating the effectiveness of our current client experience would be our situation's goal. To recognise areas for improvement and take action in those areas, for example, you must be clear on the objective you want to attain.

Tip 2: Recognise your customers and what they experience 

We must comprehend who and what our customers are experiencing along with the experiences of our customers in two situations:

  1. For particular encounters, such as going to the website to receive information, phoning the call centre to get a question answered, or going into the store to get assistance.
  2. For particular life stages or journeys, for example, how did they find the onboarding process, what they appreciate most about our goods and services, etc.?

An exciting difficulty that most businesses have is identifying their target audiences. There are various approaches to creating a broad or more detailed image of your clients. 

Two common methods are:

Segmentations based on data: These are based on behaviour patterns in your back-end system. 

Knowing your consumers' age ranges, genders, locations, and annual spending amounts might be a starting point.

Research-facilitated personas: According to these sophisticated personas, Tech Savvy Joe is in his mid-20s, resides in a wealthy neighbourhood, enjoys caramel frappuccinos with extra cream, frequently checks your coffee shop app for great deals, and frequents your cafe XX times per month, making him a "high value" customer. 

He also loves caramel frappuccinos with extra cream. You can start considering your customers' experiences and the ones you'd like them to have once you have a general or accurate understanding of who your consumers are.

Tip 3: Select the proper metric, either NPS, CES, or CSAT.

The VoC program's performance and capacity to assess CX's general success depend on selecting the appropriate metrics for the task. 

Since it's the only (and possibly only) metric they are familiar with, NPS (Net Promoter Score) was frequently selected by default.

NPS isn't the best statistic to utilise in a touchpoint/transactional setting, though, as the likelihood of suggesting a brand isn't based on a single interaction.

The three most often used customer feedback metrics are NPS, CSAT, and CES. They are complementary because they gauge slightly different facets of the consumer experience.

If you don't know what those are, they usually resemble this:

NPS (Net Promoter Score): 

How likely will you tell your friends and family about XX brand's goods and services?

Customer Effort Score, or CES: 

How simple or challenging was it for you to get your question answered?

CSAT (Customer Satisfaction Score): 

How satisfied were you with the service you received, according to your CSAT (customer satisfaction score)?

Understanding what you're looking for will help you choose the best metric for the job. Use the bullet points below to determine which metric is best for you. For example, customer effort when interacting with an organisation (staff member or online) is measured by CES; NPS measures customer loyalty to an organisation, and CSAT to analyse sentiment for a product or service.

CSAT and CES are frequently used to provide more context for the overall NPS score.They are more targeted metrics that may be customised for a particular situation. In contrast, NPS is a hard statistic created as a corporation's overall brand health assessment. 

Through CSAT and CES, all the interactions and touchpoints that go into a customer's recommendation can be tracked and measured. 

We can better understand the experience and provide actionable insights to identify pain points and areas for development by collecting more detailed CSAT and CES data. The NPS score is best employed in relationship or benchmark surveys because of its high-level, long-term nature.

When attempting to comprehend and gauge the experience your clients have in a touchpoint environment, CES and CSAT are the most effective and insightful metrics to apply. These two measures give you the necessary information to understand the recent consumer experience.

You gain a better idea of what went wrong, how the consumer felt about it, and what you need to work on after being asked an open-ended feedback question.

Tip 4: Determine and prioritise improvement projects.

Using employee and customer input on particular customer pain areas, we may go more deeply into its underlying causes. 

We can develop programs to address specific pain points once we understand what causes or generates them. Usually, we come up with a list of objectives and have to prioritise them. Conflicting opinions on what is most important will be expressed depending on the stakeholder you ask. You must decide as a business the metrics used for priority, for instance:

  • Cost
  • Timeframe
  • Resources necessary for the implementation

You can utilise your customer feedback metrics to guide your endeavour prioritisation from your customers' perspective.

You can determine the "effect" on the client by combining the score you choose with the number of comments referencing the pain point.

The severity score, which is behind your impact score, is provided by CES and CSAT. By combining this information with feedback volume, you may determine how frequently a particular pain point happens and how unpleasant or enjoyable it is from the client's perspective.

A clear image may be formed to create a priority list by combining the impact a pain point has on the consumer with its impact on the business.

Impact on customers + business impact = priority list of activities

That is powerful knowledge for a company to know what to concentrate on.


A recipe for CX success in your VoC program is as follows:

  • Be specific about the information you want to gather (your program's purpose) and how you plan to use it (outcome).
  • Choose the appropriate metric for the task.
  • Include staff feedback to enhance.
  • Combine with operational data.
  • That will make it clear to you what to concentrate on. 

After you've made adjustments to address the pain areas you identified, success may be measured using the selected metrics. You'll see changes depending on what you decide to do as an improvement endeavor.

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