An Overview: Convert QuickBooks Desktop to QuickBooks Online

An Overview: Convert QuickBooks Desktop to QuickBooks Online

This blog installment is to let the users know that it’s an efficient process to convert QuickBooks Desktop to QuickBooks Online to upgrade your work mode or simply to upgrade your valuable business. It’s a service that Intuit offers in its various versions.

Please read the entire blog.

QuickBooks: who are they

QuickBooks, in short, is a business accounting application that enables the customers to do taxation, payroll, bank reconciliation, etc. Intuit has been developing this for nearly 40 years to reach the current stage. This app mainly serves in North America

Convert QuickBooks Desktop to QuickBooks Online

You can do this without losing any previous data. The conversation process only makes a copy and puts it in the Online version. This conversion is absolutely dependent on the file size, if you cross the file size limit or target customer limit then it will be difficult to convert. 

Why should I switch to QuickBooks Online?

QuickBooks Online will give you some exclusive perks like these. Read carefully. QuickBooks Online provides a straightforward and simple approach to managing your company's finances. You can easily access your financial data online with QuickBooks Online. Additionally, you can sync your data across multiple devices. You can also make invoices, keep track of expenses, pay bills, and do a lot more.

What happens when you switch from QuickBooks Desktop to QuickBooks Online?

After conversion, you can carry a regular schedule without any glitches. The only thing the conversion would do to QuickBooks Desktop's previous data is create a copy for QuickBooks Online. Users can easily resume where they left off. QuickBooks Desktop data access will now require an active subscription from users. One important thing to keep in mind is that the file size alone will determine how to convert QuickBooks Desktop to QuickBooks Online.

What are the disadvantages of QuickBooks Online?

Readers need to balance between QuickBooks Desktop and QuickBooks Online, as the latter will definitely give some advantages but disadvantages are also prominent. They are:

  • Lacks tools for making invoices.
  • Since data is not always backed up, you run the risk of losing data.
  • Built with a "small business mindset".
  • restrictions on how many people can use it.
  • Problems with file size and transaction limits.
  • Insufficient professional assistance.
  • Stability and system failure.
  • Key reports outside of accounting are lacking.

How do I export transactions from QuickBooks Desktop to online?

For some necessity, users might need to export transactions from QuickBooks Desktop to Online and for situation like this, avoid any shortcuts and comply to this straight forward method:

  • Head to the Gear icon.
  • Under Tools, select Export Data.
  • On the Reports tab, set the date range to year-to-date.
  • Add items from the Reports/Lists tabs by toggling the slider.
  • Press Export to Excel.

How long does it take to convert QuickBooks Desktop to online?

In about 30 minutes, the QuickBooks Online conversion can be completed. Always keep QuickBooks Desktop running until the migration is complete.

How much does it cost to convert QuickBooks Desktop to QuickBooks Online?

There is zero cost involved while converting QuickBooks Desktop to QuickBooks Online.

What does not convert QuickBooks Desktop to online?

It’s a fantastic process to convert data from QuickBooks Desktop to QuickBooks Online however either because of some outdated functions or for more better function, many things can’t get converted to the new QuickBooks Online. So, readers need to find other ways to store them. What doesn’t convert are:

  • The Online edition of your QuickBooks Desktop files does not convert attachments saved therein.
  • The review trails of recent exchanges do not change from Desktop to Online.
  • Only the profit and loss budget type can be converted, and budgets are only offered in QuickBooks Online Plus.
  • Custom fields do not currently support conversion to QuickBooks Online.
  • However, not all customer and item information are converted.
  • Attachment to any document in the company menu do not transfer.
  • The FIFO method is only available in the QuickBooks Online Plus version for inventory.
  • Customer and job information is not converted.
  • Billable status of a journal is the only piece of info that is not converted.
  • In QuickBooks Online, journals cannot be billed.
  • Online transactions with 3 different currencies are not supported yet.
  • Pending transactions are not imported into QuickBooks Online.

Why is QuickBooks Online so different from Desktop?

QuickBooks Online is very different while it comes to when, where, and how it works from the QuickBooks Desktop version. QuickBooks Online is a newer version compared to the desktop version, QuickBooks Online is completely cloud-based with a monthly subscription, as opposed to the annual desktop version. Finally, the updated terminology is also required for the operation of various functions of QuickBooks Online. Also, here we discuss what QuickBooks Online looks like with a demonstration.

What are 3 reasons why QuickBooks Online might not suggest a match for a bank transaction?

There are a number of reasons why QuickBooks Online might not suggest matching bank transactions. Some are underneath:

  • QuickBooks Online may not suggest a match if the transaction is older than 180 days.
  • The amount charged by the bank may not match the amount recorded in QuickBooks.
  • Types may vary between banks and QuickBooks. The system must match the charge to a credit card swipe or check.

What to do after converting to QuickBooks Online?

After you convert your application to QuickBooks Online, you shall be careful of the following:

  • Compare your financial reports
  • Review your accounts' detail types
  • Complete your payroll setup
  • Link your existing Payments account
  • Get to know FIFO (if you imported inventory)
Winding Up!

In the final point, we can say that, if you want to convert QuickBooks Desktop to QuickBooks Online then users should be aware of the application wise differences as changing the application will also need to change the workforce adequately. We hope that you find this information effective!


This blog gives us an overview of what we need to know about to convert QuickBooks desktop to QuickBooks Online.  Users will find ample clue of how it is.


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