In recent times, the workplace has transformed itself into a combination of in-office and remote workspaces. Commonly known as a hybrid office, this flexible working arrangement allows employees to work some days at home and other days at the office. Although this approach may present some challenges, it does tend to improve various aspects like productivity and job satisfaction for many employees.
A research published in PubMed Central revealed that about 100 million employees have adopted a hybrid approach to the work environment, often supporting their work styles and preferences. The study included a controlled trial of about 1,600 employees working in a hybrid model, and the resignation rate was found to be reduced by 33% among hybrid workers.
But what AV equipment is needed for a hybrid office? Keep reading to discover some of the essential office components for an effective hybrid office setup.
Video Conferencing for Hybrid Meetings
Many organizations use solutions like Microsoft Teams and Zoom Rooms to facilitate hybrid meetings in conference rooms. This approach allows everyone to connect with each other and collaborate through the AV system.
They can use features like high-quality audio-visual (AV) calls, file uploads, screen sharing, and third-party applications like project management tools to communicate and collaborate. These solutions also provide encryption for data security and compliance with regulations like HIPAA and GDPR.
Touchscreen Consoles for Hybrid Meetings
A touchscreen console is an interactive device that provides a central point for controlling various technologies in the meeting room. It also has a compute module which is like the intelligence of the system. Some consoles have a single unit that is placed on the meeting room table while others consist of a split unit where one part of the console is kept concealed.
It’s important to consider what cables you need to connect to the touchscreen console and compute module. For instance, consider whether it has HDMI or USB ports. Some cables have larger connectors, so trying to fit two next to each other may not be possible. An AV installation company can usually help determine specific installation requirements.
Screens for Hybrid Meetings
The display in your hybrid meetings can bring content and ideas to reality, so it is important to have the right visual equipment.
It’s best to choose a display that fits properly in your meeting room. For example, a 65-inch screen may seem large. But when text is displayed in a medium-sized room, it may be difficult to see for those seated furthest from the screen. You can also choose to make use of a single screen, dual screen, touchscreen, or projector for larger rooms.
The Main Camera
Cameras are important for connecting in-office staff with remote employees in a hybrid meeting. They help remote staff by enabling them to see who is speaking, their mannerisms, and the reactions of others so they can participate in the meeting effectively.
An essential aspect to consider when choosing a camera is its field of view. The field of view shouldn’t be so wide that participants in the meeting are difficult to recognize or so narrow that some people are out of view.
Using a Content Camera
A content camera is designed for viewing and sharing content that is physical such as drawings on a whiteboard. This is extremely useful when visual aids are used such as in business presentations, educational circumstances, and working with remote employees.
When the content camera is aimed in the direction of the whiteboard, the content camera places the whiteboard over the main camera so both are displayed. Logitech Scribe and Huddly Canvas are content cameras that are often used for Microsoft Teams Rooms.
Microphones for Hybrid Meetings
Audio systems generally include everything that is needed to integrate with video conferencing software. However, the following aspects of the microphone should be taken into consideration when choosing audio equipment:
- The range of the microphone: If each in-person participant at the hybrid meeting requires a microphone, allow the coverage areas to extend over each other to ensure full coverage.
- The space between microphones: Although some microphones have specific operational requirements, there should generally be at least one microphone within about 7.5 feet of each person to ensure audio clarity.
- Microphones installed in the ceiling: Some AV systems have in-ceiling microphones, which provide better coverage than desktop systems.
Soundbars for Audio
A soundbar is a long, rectangular device usually placed below the display. It is ideal for small to medium-sized meeting rooms as it has a compact design and multiple speakers that enhance sound quality. Soundbars usually create a surround sound effect, allowing in-office and remote employees to hear audio more clearly. You can also choose soundbars with subwoofer speakers to enable a louder sound in the meeting room.
Many soundbars also have combined cameras, microphones, and even touchscreen consoles that allow you to control settings and features on the soundbar. This can be ideal if you have a small meeting area and you’re looking for a cost-effective option. Soundbars should generally be placed at the front of the room to ensure the microphone can pick up everyone’s voices and that all participants are in view of the camera.
Level up Your Communications
Investing in the right AV equipment can help companies hold effective hybrid meetings. A high-quality AV system integrated with equipment like cameras, video conferencing solutions, and touchscreen consoles can facilitate effective engagement between in-office and remote participants.
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