Top Ways to Compress or Compact Outlook PST File Automatically

Top Ways to Compress or Compact Outlook PST File Automatically
5 min read
30 November 2022

You've come to the right place if you need to quickly compress the Outlook PST files. The methods a user can utilize to compress their Outlook PST files will be covered in this blog. We'll offer a variety of methods for users to adopt in order to compress their PST files. But first, let's look at the benefits of PST file compression.

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Reasons to compress the PST files

The main cause for compressing PST files are listed below. These motives include of;

  1. Due to constant e-mail sending and receiving, the Outlook file size gradually increases over time. As a result, Outlook can become unstable, unresponsive, and affect performance.
  2. Large files also because performance problems as files can become corrupted and lose all data when the file size reaches the maximum.

The manual methods to compress the PST files

The Outlook PST files can be compressed using a variety of techniques. The PST files can be compressed using any of the methods that the user chooses. Let's explore these methods.

Method 1. Outlook Data File Compression Using the Reduce Now Technique

For MS Outlook 2016, 2013 and 2010

  1. Launch MS Outlook
  2. Go to the File tab
  3. Select Info >> Account Settings >> Account Settings again
  4. Select Data Files and then Settings.
  5. Click the Compress Now option in the pop-up window.
  6. Click OK & Finish.

Compress Outlook 2007 PST File

  • Open Microsoft Outlook
  • Go to Documents > Basic Data Management
  • Select Data File
  • Settings Press
  • Press Compress Now Option
  • Press OK to finish

Method 2: Mailbox Cleanup Tool

  1. Open Outlook and select the File tab.
  2. Select Tools >> Mailbox Cleanup
  3. You will see the following options Show Mailbox Size, Find Older Items, Find Items Larger, Show Deleted Items Size, Clear Deleted Items, Show Conflict Size, and Clear Conflicts. Select any of them accordingly.

Method 3: PST files should be compacted and old Outlook emails archived

  1. Go to File >> Info
  2. Select Tools >> Delete old items
  3. Select the option Select Archive this folder and all subfolders, then Folders to archive.
  4. If you want to archive specific folders, you can create multiple Outlook Data Files (.pst) with different settings.
  5. Select the Never auto-archive check box to archive items that are not in auto-archive.
  6. Click OK.

These manual techniques are used to compress Outlook PST files. Additionally, there are a lot of limitations that users must work around when using the manual PST file compression approach.

Limitations using the manual method

Here are the limitations that are faced by the users using the manual method of compressing the PST files. These limitations include;

1. Error is faced by the users
2. Not a direct method for compressing the PST files
3. Chances of data corruption are more
4. Not an independent solution for the compressing of the PST files

These are some of the limitations that are faced by the users using the manual method of compressing the PST files. Thus, users do search for an easy method to compress the PST files.

Alternative solution

It will be reliable for a user to compress their PST files using the Compress or Compact Outlook PST File Tool. The app is an easy solution for every user who needs to compress their PST files. Without any hurdle or facing any issue the compressing of the PST files is done by the app. Also, with many advanced features, it is easy for every user to use this amazing tool and carry out the compressing of the PST files. The app also provides a free demo version using which a user can have a rough idea of how the app works. 

How does the app work?

The steps to compress the PST files using the Compact Outlook PST FIle tool are very easy to follow. The steps are provided below:

  • Open the Compact PST tool

Top Ways to Compress or Compact Outlook PST File Automatically

  • Now, add the Outlook PST files
  • Preview the PST files

Top Ways to Compress or Compact Outlook PST File Automatically

  • Now, add the location to save the compacted PST files
  • Finally click on the process button

Top Ways to Compress or Compact Outlook PST File Automatically

Users without facing any restrictions are able to follow these steps and compress their PST files without any hurdle. For the efficiency of the user, screenshots are also provided by the app.

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Summary

The techniques for compressing PST files are covered in this blog. Users can choose from any of the processes discussed above to compress Outlook PST files. Users can choose whichever solution they choose to compress the files with. It will also be safe for a user to use this trying to cut instrument for the operation of compressing.

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Miataylor 2
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