A crucial component of your business is email. It's where you share information and collaborate with colleagues who have access to your inbox. But email also has its drawbacks. Including the fact that it can be a target for cybercriminals looking to steal personal information or financial accounts. If you're using a business email software provider. There are certain steps you can take to keep your account safe while still being productive. Here are three mistakes we recommend avoiding when using an email service:
Using an unsecure email provider
- Using an unsecure email provider
An unsecure email provider is one that has not been certified by a recognized authority. This means that it's not as secure as one that has been certified, and could be hacked. Spam emails, phishing attacks, and malware attacks are all methods used by scammers to use unsecured services.
Sharing account details
- Don't share account details with people who don't need them.
- Use a password manager to keep your passwords secure, and make sure they are reliable.
Always change passwords when you suspect they've been compromised. If a site has been hacked and your password was exposed, change it immediately.
Make use of a password manager. The best way to protect your passwords is to do this. Strong passwords are generated by password managers, who also store them securely. Keep your passwords unique. If one site has been hacked. It's more likely that others have too. Don't use the same password on multiple sites because hackers will be able to access them all when they've stolen one of your accounts' credentials.
Use two-factor authentication. Some sites offer this as an option, which means you'll need to enter a code sent to your phone in addition to your password whenever you log in. If hackers do manage to crack one of your passwords. It will be more difficult because of this.
Not making use of the extra features
- Don't forget to use the extra features of your email software. These can assist you in growing your company, saving time, and even saving money.
- Make sure you're utilizing all of the tools your email program has to offer. You should be able to see who has read each message or attachment by clicking on it. Which will enable you to track its delivery status and follow-up actions (if any). You might also want to schedule automated replies. So that they go out at certain times or days of the week when there isn't much traffic going through those inboxes. This way users will know what kind of response they'll receive from receiving their emails at certain times rather than randomly throughout each day/weekend etc.
Use the software correctly because email is a crucial component of your business.
Use the software correctly because email is an essential component of your company.
Your email provider is not a third party that can be trusted to store and manage your information in security. If you don't use an unsecure email provider. It's possible for hackers to gain access to all of your messages and accounts on this platform. The same goes for shared accounts with other people or departments within your organization. Make sure they're using unique passwords and encryption methods when sending out sensitive information through these channels as well!
Keeping track of who has access to which account is also crucial (s). This will help ensure that only authorized individuals have access (and vice versa) if something happens like losing their username/password combination due to permission changes after joining up with another company under a common ownership structure (like being acquired by another).
Conclusion
Although email is a very important part of your business. It can be easy to make mistakes when using it. Should you have any issues or require assistance configuring your email program, Please get in touch with us. We're here to assist you in making the most of your email marketing plan.
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