From one industry to another Facilities management best practices are shared and adopted daily by facility managers around the world. Although not all companies operate the same way, facilities managers still have the same purpose in terms of managing facilities: to operate efficient and efficiently, increase the efficiency of their operations and improve the productivity of their employees.
Facility management is a constantly evolving procedure because facilities managers know each day is unique as procedures change and evolve to meet changing requirements. This is the reason it's vital for facility managers to implement and keep up-to-date on the latest best facilities management methods. This is all they need to do to make savings in costs and keep their buildings and facilities in the most efficient way possible.
Here are seven common best practices in facilities management that will help you cut costs, boost the efficiency of maintenance management and reach operational excellence in the shortest amount of time.
Best practices for Facilities Management to improve efficiency
1. Automate and streamline maintenance of facilities and operations
A key element in good management of facilities is the creation of an efficient workflow that is able to be altered when necessary. An efficient and well-organized workflow can improve transparency, ensure consistency and boost efficiency in the facility.
2. Make sure you tailor your facilities management procedures to meet the needs of your company.
When it comes to managing facilities each organization has its own unique approach. What is your main focus? regular maintenance and preventive projects planning events, asset management or event scheduling. Your workflows should be flexible and tailored to meet your specific requirements in maintenance for your facility.
3. Connect with your team members across departments, as well as with external vendors
Communication is essential to the success of your business The most important best practice for facility management is to establish an effective and clear communication between employees, departments and with outside vendors. Make sure you keep all team members up-to-date with the latest changes occurring within your facilities or your facility's procedures, as well as any repairs that have occurred and be always willing to listen to staff members' worries and responding to any questions they might ask.
4. Create a preventive maintenance program
As a facility manager you want to maximize efficiency of all your assets, aiming to cut down on maintenance costs while also reducing. Implementing an proactive maintenance (PM) plan for your facility and equipment, you'll be able to prolong the life of your equipment, cut down on time between maintenance and downtime, organize your calendar for all PM projects as well as track measurements as well as maintenance plans KPI analytics that allow you to make data-driven decisions for your facility, and decrease the cost of reactive maintenance. Businesses that implement an preventive maintenance program implemented have saved between 12% and 18% of their monthly maintenance costs.
5. Make use of data trends to monitor and evaluate the performance of your facility's management processes.
The recommended ideal practice would be to gather and keep track of as much data as you can. This includes keeping details like manufacturer, serial number, repairs in emergencies and warranty details for all the equipment you own and your assets. It also includes tracking workers' labor hours and rates as well as inventory levels, downtime for equipment and more.
6. Make use of the capabilities of the IoT
Best practices for managing facilities are constantly evolving and improving in the field of technology. That's why it is crucial that facility managers adopt the use of technology to aid them in their daily operations in the field of facility management. In reality technology, specifically the Internet of Things, or IoT is changing the way that facility managers operate.
7. Manage your operation with maintenance management software
The above recommended methods will assist you in achieving successful facilities management. But, facilities management software can assist you to improve your results faster. With a myriad of options to pick from, it's easy to be too overwhelming.
Facility management system help managers prioritize projects and allocate work assignments to team members based on availability of technicians and the work's level of importance. Inputting information into the system on how something was addressed previously also helps reduce the time it takes to work on and is a great way of assessing asset and employee productivity. This helps keep teams in line, ensures that the most urgent requests are addressed prior to work order resolution times, improves processes, and lowers costs.
If it's selecting the best maintenance management software that is cost-effective or establishing the most effective preventive maintenance program instead of making a fresh start, visit RealCube or make use of the equipment and facilities management best methods that have been proved to be effective for facilities managers time and again.
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