In the old days, the only way to sign documents as an employee was to visit the human resources office or hire a courier. If you didn't work in the same city, it could be days or weeks until documents could process.
Fortunately, things are a lot different now. E-signatures revolutionized how we sign contracts. But is it worth using for your HR department? Here are a few benefits to consider.
Legal Binding Signatures
The United States government passed the ESIGN Act in 2000. That made electronic signatures for HR legally binding.
Similar laws passed in the EU and Canada, making e-signatures the preferred way to handle contracts all over the world.
Believe it or not, many organizations believe that e-signatures are more defensible in a court of law. Because they live in a document management platform, e-signatures are more difficult to forge.
Cost Savings
Another perk of using e-signatures is cost savings. It's not cheap to use courier services. Whether you're sending documents across town or the globe, it's an expensive endeavor. One or two employees is no big deal. But when you're dealing with several employees and multiple documents, it gets pricey.
E-signatures are the epitome of cost-effectiveness. There's no need to send any physical documents. Everything is digital, eliminating the need for printouts, delivery service, and any other budget-depleting detail.
Convenience
Last, but not least, there's the matter of convenience. E-signatures benefit everyone, from the company and HR department to the employee.
Employees benefit from not having to visit an office or interact with anyone in real-time. That's a big deal if the distance is a factor. Remote work is becoming more common. E-signatures prevent employees from jumping through several hoops to sign hiring contracts, NDAs, and other documents.
From an HR standpoint, it also streamlines operations. E-signatures are easy to store, organize, and manage. A document management platform can archive signatures and send files where they need to go. When it comes time to pull documents back up, you can do that with a simple search.
Overall, e-signatures are a more practical approach to HR documentation. It saves money and time while offering loads of convenience.
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