Best Office Cleaning Tips and Tricks for a Healthy Workplace

Best Office Cleaning Tips and Tricks for a Healthy Workplace
6 min read

We spend almost one third of our life at work. Whether it's a large open space with break rooms and conference rooms or a bunch of cramped cubicles, office maintenance is an important factor in making a workplace more comfortable and, consequently, more productive. In recent years, there has been a sharp increase in smart office technology.

No one wants to work in a dirty office because it looks like you'll catch something. Yet, the benefits of keeping your office clean go far beyond that. A clean office can improve your company's image, boost employee morale, and even make you more productive.

Hence, it is essential that there is a regularity of cleaning and it is ensured that everyone in the office is pitching in. However, if you're not sure where to start, don't worry. We've rounded up 20 of the best office cleaning tips to help you make your workspace look neat and spacious.

Office Maintenance Tips: 20 Ways to Keep Your Workplace Clean

  1. Establish Cleaning Routines

Develop a regular cleaning schedule for your office, including tasks such as dusting, vacuuming, and disinfecting surfaces. Assign responsibilities or consider hiring professional cleaning services if needed.

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1. Establish Cleaning Routines

  1. Declutter Regularly

Encourage employees to declutter their workspaces regularly by getting rid of unnecessary items and organizing supplies. Provide storage solutions and encourage the use of digital files to minimize paper clutter.

2. Declutter Regularly

  1. Proper Desk Organization

Promote efficient desk organization by providing storage solutions such as desk trays, drawer dividers, and cable management systems. Encourage employees to keep only essential items on their desks for a cleaner and more focused work area.

Recommended Read: How To Make Your Desk Ergonomic

3. Proper Desk Organization

  1. Maintenance of Office Equipment

Create a maintenance schedule for office equipment such as printers, scanners, and computers. Regularly clean and update software, replace ink or toner cartridges, and address any technical issues promptly.

4. Maintenance of Office Equipment

  1. Proper Lighting

Ensure adequate lighting in the office to reduce eye strain and promote productivity. Use a combination of natural and artificial lighting, and provide task lighting options for individual workstations.

Recommended Read: Tips to Choose Right Lighting Fixtures for House — A Complete Guide

5. Proper Lighting

  1. HVAC System Maintenance

Schedule regular maintenance for the heating, ventilation, and air conditioning HVAC system to ensure optimal air quality and comfort in the office. Replace filters regularly and address any issues with temperature control or airflow promptly.

6. HVAC System Maintenance

  1. Flooring Care

Implement proper care for office flooring, whether it's DIY carpet, hardwood, or tile. Vacuum or sweep regularly, spot-clean spills promptly, and consider professional deep cleaning periodically to maintain a clean and professional appearance.

7. Flooring Care

  1. Preventive Pest Control

Take proactive measures to prevent pests in the office by maintaining cleanliness, sealing entry points, and promptly addressing any signs of infestation. Consider hiring professional pest control services for regular inspections and treatments.

8. Preventive Pest Control

  1. Proper Waste Management

Implement a comprehensive waste management system in the office design, including designated recycling bins and proper disposal of hazardous materials. Educate employees on recycling practices and encourage responsible waste management.

9. Proper Waste Management

  1. Regularly Check Safety Equipment

Ensure that fire extinguishers, smoke detectors, and emergency exits are in working order and meet safety regulations. Conduct regular inspections and address any issues immediately.

10. Regularly Check Safety Equipment

  1. Maintain Restrooms

Implement a regular cleaning schedule for restrooms, ensuring that they are stocked with necessary supplies such as toilet paper, hand soap, and paper towels. Address plumbing issues promptly and maintain cleanliness and hygiene.

Recommended Read: 15 Best Bathroom Decor Ideas to Inspire a Total Makeover

11. Maintain Restrooms

  1. Upholstery and Furniture Care

Regularly clean and maintain upholstered furniture, including visitor chairs and sofas, to extend their lifespan and keep them looking fresh. Use appropriate cleaning products and address any stains or damages promptly.

12. Upholstery and Furniture Care

  1. Monitor Office Supplies

Keep track of office supplies inventory to ensure that essential items are always available. Implement a system for employees to request supplies and conduct regular checks to restock as needed.

Recommended Read: How to Improve At Office Decor Ideas

13. Monitor Office Supplies

  1. Electronics Maintenance

Encourage employees to practice proper care for office electronics, such as laptops, monitors, and keyboards. Provide guidelines on cleaning procedures and ensure that equipment is protected from spills and dust.

14. Electronics Maintenance

  1. Regularly Inspect Cables and Wiring

Regularly inspect cables and wiring in the office to identify any frayed wires or potential hazards. Address any issues promptly and ensure that all electrical systems are up to code.

15. Regularly Inspect Cables and Wiring

  1. Maintain Outdoor Spaces

If your office has outdoor areas, ensure they are well-maintained. Regularly trim plants, clean walkways, and address any safety concerns, such as uneven surfaces or loose handrails.

Recommended Read: 15 Gorgeous Outdoor Living Space Ideas

16. Maintain Outdoor Spaces

  1. Implement Storage Systems

Utilize efficient storage systems, such as shelving units, filing cabinets, and labelled containers, to keep office supplies, documents, and equipment organized and easily accessible.

Recommended Read: Home Addition Ideas – An ultimate guide to add extra storage

17. Implement Storage Systems

18. Promote Good Hygiene Practices

Encourage employees to maintain good hygiene practices, such as regular handwashing, using hand sanitizers, and covering coughs and sneezes. Provide hand sanitizer stations throughout the office.

18. Promote Good Hygiene Practices

  1. Regularly Check Security Systems

Ensure that security systems, such as alarm systems and surveillance cameras, are regularly inspected and in good working condition. Update access codes and passwords periodically for added security.

19. Regularly Check Security Systems

  1. Seek Employee Feedback

Regularly seek feedback from employees regarding office maintenance and address any concerns or suggestions they may have. This fosters a collaborative environment and ensures that maintenance efforts align with their needs.

20. Seek Employee Feedback


Regular maintenance in the workplace is an investment rather than a cost. It keeps your employees safe, happy and healthy so they can perform to their highest potential. It also minimizes the risk of financial outlay resulting from faulty equipment or facilities. Create a maintenance plan tailored to your organization and have protocols in place to ensure checks are performed frequently. If necessary, hire a dedicated maintenance worker to oversee the process.

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Ankit Kapoor 41
Interior design enthusiast, part-time blogger, and a panda lover. I have mission to explore the trending architectural and interior design ideas to the world.
Comments (3)
  1. Daniel Johnson

    Great job on those office cleaning tips, but I couldn't help but think about another aspect of maintaining a clean and organized workspace. When it's time for some office furniture reshuffling or decluttering, a reliable furniture removal service can be a lifesaver. They make it a breeze to move or eliminate old, unwanted furniture, which can be a game-changer for office aesthetics and functionality. So, while tidying up, let's remember the magic these services can work in transforming our workspace. Keep up the awesome work!

    6 months ago 路
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