When it comes to organising an event, you have to make a number of decisions. From finalising the event date and booking the best caterers to setting up AVL systems, everything impacts your attendees' event experience. But, selecting the right event venue has the largest impact on the success of your event. So, it's important to consider your location carefully.
However, choosing the venue, especially in a bustling-city state like Singapore which is home to a diverse range of events can be overwhelming. Moreover, with so many options available, it can be challenging to decide which event venue in Singapore to select. To help you ease off your research and make the right decision, we have put some guidelines to follow while choosing your venue.
Whether you're planning a private event or a large-scale corporate event, these tips will help you find the perfect venue. Following tips thoroughly will provide you with the location that meets your needs as well as exceed your expectations. So, let's get started!
Things To Consider While Exploring Event Venue Singapore Options
Let's explore some of the key things to consider when choosing your event venue in Singapore.
1. Understand The Nature & Needs Of Your Event
Before starting your research, make sure to consider the three critical factors that will help you in finding the perfect venue. These three essential factors are, budget, number of guests attending the event and estimation of event space size for the coming guest. Once you know your event needs, you can start your further research.
Also, book your event venue 6-8 months before your event date. It will allow you to look for the other critical aspects of your event. These include booking a sound system, starting ticket sales and inviting & engaging attendees, etc.
2. Consider A Venue That Fits Your Event Size
Look for a space that accommodates your event size. The space should not be too small or too large because both situations can be problematic. Here a very small space can get very crowded and make the space congested, which results in making your guest uncomfortable. On the other hand, a too-big space can create sound distortion and reduce guests' interactions, which results in creating an empty & uninviting ambience.
Either way, your event might lose its charm. To avoid such a situation, you need to ensure that your chosen venue comfortably accommodates the number of guests you are expecting. Also, consider whether the venue can provide additional seating, tables, or equipment (if needed). Plus, consider whether there is any elevated stage, presentation area or special section for your speakers or event sponsors (if corporate event).
3. Give Precedence To Accessibility
Consider a venue that is at a reasonable distance from the homes, places or locations of your invited attendees. Try to book a venue where all your attendees reach easily while covering a minimum distance and minimal traffic. Besides, the location should also be convenient for you and your event management team to access for setup and other preparations.
In case some of your guests are coming out of town, consider a venue which is nearby the airports or near their hotels. You can also provide pinned location or navigation maps to your arriving guests. It will help them to drive in the right direction and reach the event location conveniently and on time
4. Choose A Venue With The Parking Facilities
Look for an event venue in Singapore with valet parking or parking lots. Not only the parking facilities but also consider the location with the seamless public transportation options. In case, there is no parking in your chosen venue, ensure there are parking lots nearby, where your attendees can park their vehicles.
5. Look For Other Facilities And Services
Make sure your chosen venue provides the other basic yet essential facilities, such as washrooms, cloakrooms, healthcare and cooking facilities. In case your chosen venue does not have kitchens to cater your event, make sure they allow you to bring the food from outside. Besides, some venues may offer additional services like decorations, lighting, and sound systems.
Also, check whether the venue provides amenities to your guests. These amenities may include audio-visual equipment, Wi-Fi, and air conditioning. In case you are organising a live concert, make sure your venue also provides greenrooms. The soothing effect of greenrooms or restrooms helps your artists to relax and perform incredibly on stage.
6. Ask For Past Client Testimonials
Do thorough research, make a list of some reputable event spaces in Singapore and explore each shortlisted venue location’s online presence. For an overview, marketing content, websites and social media handles are good starts to begin your research. However, make sure to explore feedback or comment sections as well.
Even if the online presence of venues provides you with the needed information, still asking for recommendations helps you more in finding the right venue. Simply ask your friends, relatives or colleagues whether they have opted for such services previously. If any of them has already organised a similar type of event, they can suggest some better event venues in Singapore.
7. Consider Cost & Flexibility
Cost is always an important factor when choosing an event venue. Therefore, make sure you understand the terms and conditions and know the rental fee and the payment terms before signing any contract. Also, check whether there are any additional expenses such as catering, decorations, or equipment rentals that may be required later. Moreover, looking for flexible event venues in Singapore options is also essential.
A flexible event venue service provider can fulfil your specific event requirements without changes or additional fees. Whether it’s customised menus, decorations and event dates, your event venue should be willing to go the extra mile to exceed your expectations. All in all, it's essential to go for a venue that is flexible and puts in its efforts to make your event a success.
Conclusion
Choosing the right event venue in Singapore requires careful consideration of several factors. Make sure to evaluate all factors provided in this write-up and book the perfect event venue for a successful event. Moreover, working with the right venue ensures that everything in your event runs smoothly. All above, with the right venue, your event will be wonderful, memorable and special for your attendees.
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