A conference room booking system is an advanced tech solution that empowers the workforce to host meetings and conferences without facing any barriers. Today, many large and medium business enterprises are looking forward to applying an integrated workplace management system for the utmost performance by the workforce. Considering the need of the hour, many business organizations are looking forward to implementing the best tech solutions in their managed office spaces to maximize opportunities and productivity.
Post-pandemic, the expectations of the workforce from their workspaces have quickly shifted in favor of flexibility. This is one of the reasons for businesses to switch from traditional to managed office spaces with the motive of implementing hybrid workspace solutions. A meeting or a conference room booking system allows the workforce to be proactive at their workplaces which creates a direct positive impact on their output.
Many large business enterprises are looking for an advanced integrated workplace management system (IWMS). Having an IWMS allows businesses to manage and improve the performance of the building, utilize energy, asset, and space efficiently, and minimize costs. Moving further, we will state the benefits of having an advanced conference room booking system along with its needs and importance to the corporate sector.
Need for a Conference Room Booking System
Businesses have understood and acknowledged the trend which is why it has become imperative for them to fulfill the needs and expectations of the workforce. But the question which arises here is, “do companies really need a conference room booking system”, and if yes, why? What exactly they will be able to fetch out of it? To answer these questions, first, understand why companies need a modern-day conference room booking system.
To Utilize the Available Resources with Utmost Efficiency:
Conference and meeting spaces are packed with several tools and equipment that assist the workforce to process flawless discussions without facing any hurdle in their way. If the tools and equipment are under-optimized then it becomes a lousy deal for businesses to further invest in the resources. So, a conference room booking system is important to utilize the resources efficiently.
To Optimize Space Utilization:
Suppose your fully-furnished managed office space consists of 5 meeting rooms but only 3 of them are appropriately utilized. To solve this problem, a conference room booking system gives analytics by showing the average check-ins by the workforce in working days. In this case, employers have a fair chance to dissolve the meeting rooms with the lowest productivity to utilize that space conveniently.
Also Read: "We Are Back To The Higher Growth Levels As Pre-Covid": Harsh Binani, Co-founder, Smartworks
To Ensure Proactiveness at Work:
What the conference/meeting room booking system does to the workforce is that it ensures proactiveness among the team members. You can easily reserve the space in advance and send a formal invitation to all the participants so that they’re aware of the discussion that will take place. Along with this, it also notifies the participants before the meeting time so that all of them checks-in on time.
To utilize and optimize the available resources, and space, and ensure proactiveness at work, a conference room booking system has become one of the prime requirements for business organizations. Going ahead, we will also demonstrate the benefits of a technically sound and responsive conference room reservation system.
3 Benefits of a Conference Room Booking System
In the past couple of years, the coworking industry along with the whole corporate sector has witnessed a massive tilt in what employee expects from their workspaces. Today, concepts like hot desking, hybrid workspaces, and meeting/conference room booking systems attract a major proportion of working professionals. 3 prominent benefits of implementing this progressive solution at the workplace are:
Reserve Spaces on the Go:
If you need to host an urgent meeting, just pick the device in which your conference room booking system operates and reserve the space while heading towards it. Amazing, isn’t it? What’s more amazing is that you can also extend the duration of the meetings without facing any technical difficulties and outside hindrances. These systems and software are quite handy and offer the best services to the workforce.
Manage Inside Amenities:
IoT has gained significant popularity and acceptance in the corporate sector. IoT-enabled meeting rooms allow the participants to control the lighting, temperature, sound, and available devices easily. In some cases, you can also call in for snacks and beverages without hampering the flow of the meeting.
Also Read: Managed Office Spaces in High Demand: Harsh Binani, Co-founder, Smartworks
Control Participations and Occupancy:
Considering the sensitivity of the discussions, the hosts and the participants can manage and control the occupancy in the meeting rooms. Outsider interruptions are never a matter of concern when you’re working in a managed office space that has a dedicated conference room booking system.
So, these are some of the benefits of implementing an advanced conference room booking system with the help of an integrated workplace management system. Once these solutions are successfully implemented in an office setting, the performance of the workforce gets improved side-by-side. Concepts like hot desking and touchless solutions have modified the commercial real estate sector in the previous years and we believe that they will continue their domination in the future.
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