What is a video conferencing system for professionals?

5 min read
25 January 2023

Business video conferencing is becoming more common in today's globally connect business environment. They make daily work in the home office easier and ensure flexible teamwork, which is particularly helpful in the Corona crisis. Employees can collaborate and share information effectively via audio and video without being. Limit to a single physical location.

In order for this to be possible without any problems, however, suitable video conference systems are require. Which in turn create the technological prerequisites for this. Larger companies, videoconferencesystem and institutions are the main target group. Video conferencing solutions as they want to keep their communication flows flexible and visually connect people across different locations. However. The advantages of modern conference systems can also be use by SMEs, agencies or other service providers.

In the following guide you will learn. What a video conferencing system is, what options are already available on the market and what factors need to be consider when choosing a provider.

1 What exactly is a video conferencing system?

A video conference enables simultaneous audio and visual communication between two or more people locate in different locations. A video conference extends a classic telephone conference with the visual element that distinguishes it from the visual representation of the discussion partners.

 In addition to extensive room systems, such as desktop systems or cloud-base services, there are currently cheaper options. But for this post, we mainly focus on the fully integrate room solutions that transform a regular meeting room into a virtual video conference room. The types of video conferencing systems are describe in the following sections.

1.1 What types of video conferencing equipment are available?

Since real-time data transmission is require for video conferences, a high-performance communication network with sufficient bandwidth should be use to transmit the data. In addition to the right connection, the implementation requires specialize rooms or other solutions. The four most common types of current video conferencing systems are as follows:


A description of the many video conferencing systems

system in one room

Professional room systems, often referre to as "all-in-one solutions", are often use in larger companies. The transmission and reception technology in a conference room is designe in such a way that it meets all the specifications for interference-free audiovisual transmissions. Smaller systems (5 to 10 people) up to complete high-end solutions for many participants are available.

programmable solutions

Several software-base video conferencing solutions are currently available, as most laptops and many screens are already equippe with cameras, microphones and speakers. These can either be purchase as a cloud service or permanently install on the computer as on-premise software.

1.2 Which hardware does a video conference system need?

Anyone with a smartphone and fast internet access can theoretically participate in a video conference. However, you must first install a suitable video conferencing system in a conference room before you can use it.

Various full systems that offer full HD video quality and the highest audio standards compete for this. Depending on the model, such room systems typically offer fully integrated solutions with the following elements:

2 What advantages can video conferencing systems offer?

One of the difficulties companies have face with digital transformation has always been implementing effective communication strategies. Whether for internal communication or external discourse, it is always important to keep communication channels short and decision-making processes effective. When it comes to interacting with customers, employees or other partners, modern video conferencing technologies can be helpful and even give companies clear competitive advantages.

2.1 Collaborate remotely

In a globalize environment, it is becoming increasingly important to communicate with clients, customers, departments or employees from all over the world. Modern conference systems make this possible and connect people, whether on one floor or across national borders.

2.2 Reduce travel expenses

Large video conferencing systems may initially seem quite expensive to buy and require a significant investment, but they do contribute to cost savings in the long term. Because of these solutions, travel expenses can be reduce over time while saving important time that would otherwise be wast on expensive business visits. no

3.1 Technical Requirements

The quality of the cameras, the video resolution and the support bandwidth can sometimes vary greatly. For example, there are fully integrat systems that ensure a perfect picture at all times by automatically panning the camera or using the orientation of a wireless microphone as a guide.

3.2 Total Number of Participants

The maximum number of participants is a decisive factor when choosing the best conference system. Smaller solutions are only suitable for smaller groups of up to around 10 people, even if they contain all hardware and software components in one device and can therefore be use on the move.

3.3 Areas of Application

The application scenarios are another consideration when choosing the best supplier. The providers sometimes set different priorities here. In any case, there are several potential fields of application:

3.4 Scalability and openness of the system

Make sure that the provider you choose supports standardiz integration. If you want to use a video conferencing system long-term or network it with current applications.


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raya devon 2
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