Are you facing difficulties in finding the right balance between efficiency and meticulous record-keeping, screening, and security protocols for your controlled export operations? Do you sense that your company's visitor management policy falls short of the necessary compliance regulations, posing risks of non-compliance and missed business prospects?

If you answered yes, rest assured that you are not alone in this struggle.

Numerous organizations engaged in controlled goods exports encounter challenges in streamlining their trade compliance practices, establishing consistency throughout their operations, enhancing credibility, and addressing vulnerabilities, particularly in visitor management.

Developing an effective visitor management policy proves to be one of the most significant hurdles. Understanding the specific requirements applicable to your organization is crucial since controlled goods exports are regulated by various governmental bodies and statutes, including the Department of Commerce and the Department of State. These bodies administer distinct trade regulations governing different trade types such as International Traffic in Arms Regulations (ITAR) and Export Administration Regulations (EAR). Therefore, it is imperative to educate yourself on the relevant regulations and ensure compliance through a visitor policy that is regularly reviewed and adjusted.

Furthermore, complying with trade laws entails thorough screening procedures and time-consuming record-keeping whenever a new individual enters your premises. It also involves maintaining a comprehensive record of each person's whereabouts on-site, including vetted employees, and managing their access to different areas. Meeting complex flow-down requirements, particularly for visiting contractors, while simultaneously staying competitive in the industry, poses additional significant challenges.

So, how can you overcome these obstacles and establish an effective trade compliance program supported by a robust visitor management policy? The key lies in developing, adopting, and implementing a tailored compliance program that is well-documented, regularly reviewed and updated, and enjoys full management support. This requires close collaboration between your trade compliance team, C-suite executives, and those responsible for security, health, and safety. Together, they can ensure adherence to all operational regulations and maintain comprehensive records.

Thankfully, there is a robust solution to address your organization's trade compliance needs and minimize visitor management risk factors. OCR’s Visitor Management Software (VMS) is powerful, customizable, and can stand up to government requirements in the controlled goods space. It ensures compliance with trade regulations, creates a consistent, professional, and on-brand experience across your locations, and minimizes security threats, allowing your operations to go on without risking costly violations.

Some noteworthy features of OCR’s VMS software include automated watch-list screening, an all-in-one solution that owns the data and screening tool built into the software, visitor pre-registration, visitor management dashboard, visitor badge printing, visitor notification alerts, visitor check-in and check-out, and visitor reports.

In conclusion, trade compliance is attainable if you have a strong visitor management policy in place. With OCR Global Trade Management's Visitor Management Software, you can streamline your visitor management policy and comply with trade regulations while maintaining your organization's efficiency and profitability.