Using Time and Attendance system solutions have proven to be successful, which is why more and more businesses are looking into this and implementing it into their company’s workflows. In order to implement the right solutions, you need to know what features your business needs to grow and thrive in the future.
Here are some of the features that are important to keep an eye out for in time attendance solutions in the next three years.
What are Time & Attendance Solutions?
Time and attendance solutions are critical to any organization's success. With the right software, employers can benefit from a range of features including: real-time data insights, compliance with various labor laws, operational efficiencies, improved employee satisfaction and retention. Additionally, many organizations use time clocks or fingerprint scanners as a means of biometric authentication. This prevents unauthorized individuals from gaining access to sensitive or valuable information.
Must Features to have in Time & Attendance Solutions
Real Time Clock Synchronization
Real-time clock synchronization is a new feature that will be available to modernize the way employees clock in and out of work hours. This feature will help eliminate manual time-keeping and ensure more accurate timesheets for payroll. Synchronizing clocks will also ensure that employees are aware of their hours at all times, which can be especially useful for those who work third shift or split shifts.
Cloud synchronization
A new system for syncing times, timesheets and attendance across multiple locations is a must-have for any business with more than one location. The ability to store all records on the cloud makes it easier to access data from any location and simplifies the process of storing and retrieving information. Cloud synchronization is also vital for businesses with remote employees that need access to company data without having physical access to a computer.
Employee Self Service Portal
The Employee Self Service Portal allows the employee to login and update their time, check their schedule, request time off, and review their paycheck. This eliminates the need for managers to go through a lengthy process of scheduling and approving time off requests. It also helps with any communication errors that may be made when a manager approves a request without communicating an expected start/end date.
Digital ID Cards
One of the most important features any time and attendance solution must have is the ability to authenticate employees digitally. This means that people can clock in and out without having to present a physical ID card, but instead logging into the system with their credentials.
This makes it easier for employees to clock in and out using their phones, tablets, or computers. Another feature we will see more of is biometrics-based clocks, which authenticate a person by scanning their fingerprints or retinas.
Biometric Verification
Most Time and Attendance Solutions are still heavy on the paperwork side of things, but there is a new wave that is beginning to take over. Biometric Verification is becoming more and more common in the field and it's for good reason. The ability to get rid of time cards completely, and not having to worry about someone being present at their station during a shift makes this feature absolutely necessary in order to stay competitive.
CCTV Cameras Integration
One of the most important features that a time & attendance solution needs to have is CCTV Cameras Integration. This will allow workers to clock in and out using their fingerprint instead of a card, which will reduce human error and increase security. Workers may also be able to monitor other areas of the company through these cameras. If a worker comes in late or leaves early, they can be reprimanded accordingly without having to search for an employee’s card. The software will automatically keep track of this data as well as upload it directly into payroll software.
Mobile attendance
In today's world, it is common to find employees who are not at their desks. Mobile attendance solutions are a way for employers to track the location of their employees, monitor employee activity and provide time-off requests from anywhere. When working with a software provider such as T&A Solutions, mobile attendance can be set up to notify an employer when an employee enters or leaves work through geo-location tracking. If an event has been entered into the system for that day, notification alerts will be sent by email or text message if the staff member arrives late or leaves early.
Automate for regulatory compliance
In the future, it will be necessary to automate for regulatory compliance. With the increasing complexity of federal and state laws, employers who fail to comply with these regulations risk fines, penalties and lawsuits. One way to ensure compliance is through automation. Automation will help simplify tasks for human resources professionals by streamlining processes that were once time-consuming and error-prone. Automated time and attendance systems can also provide employers with more accurate information about their employees which means lower risks for litigation and higher productivity for the organization.
Leave management
Leaving management is a very important and often overlooked feature of the Employee time and attendance system. Employees who take vacation, extended medical leave, or parental leave are vital to the success of any company. A leave management system in your time and attendance software will allow you to track their hours in the system until they return from their absence. This can be especially useful for companies with more than one location that need to know how many people are available at any given time.
Conclusion
The future of time and attendance tracking software is bright. As technology advances, new innovations will be made to help make the lives of employees and business owners easier. For the coming years, here are a few features that time and attendance solutions should include:
- integrated chat bots for easier communication with employees about their hours
- enhanced video surveillance capabilities to help identify suspects in case of theft or vandalism
- 24/7 customer service support to quickly answer any questions about your paychecks
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